Zoom: Use the Zoom activity in Moodle

 Use Moodle's Zoom activity to add Zoom Meetings, Whiteboards and/or Appointment booking pages to a Moodle course. Moodle will automatically create Moodle calendar events for Meetings (with join links), upload Meeting recordings to the course Panopto folder, and organize Whiteboards in a course-specific project folder within Zoom. 

Add a Zoom activity to your course

1. Log into your course.
2. Toggle the Edit Mode switch on.
3. Click Add an activity or resource in the section where you want to place the Zoom activity (we recommend the top section).
4. Choose Zoom from the menu.
5. Give the activity a name (e.g., “Class Zoom Meetings”) and click Save and return to course.

Meetings

Schedule course meetings

1. Log into your course and click on the Zoom activity. 
2. Click Schedule a New Meeting.
3. Edit meeting details as needed:
   • Topic: Zoom uses the full course name by default; if you edit this, be sure to keep the course number so students recognize it on their calendars.
   • Date and Time:
     • For a single meeting: use When to set the date and start time and Duration to specify how long it lasts.
     • For a series of recurring meetings:
       1. Use When to set the date and start time for the first instance and Duration to set how long each meeting lasts.
       2. Check Recurring meeting.
       3. Use Recurrence and Repeat to set the repeat sequence. For a course that meets at the same time twice a week, choose Weekly and check the days of the week under Occurs on. 
       4. Set the End Date of the last meeting.
   • Meeting Options: Check Record the meeting automatically and choose In the Cloud to automatically record the meeting(s) and upload them to your course Panopto folder. 
4. Click Save to finish setting up the meeting.

Manage course meetings

Only the creator of a Zoom meeting can edit it. You can make some changes within the Zoom activity by clicking on the meeting title, but you may need to log into the Zoom web portal using SSO and edit the meeting on your Meetings tab in some cases. 

• Add polls and quizzes using the Zoom web portal for the best experience. See Conducting polls in meetings or Conducting quizzes in meetings.  (When editing within the Zoom Activity, you must download a CSV template, fill in questions and upload them.)
• You can pre-assign students to break-out rooms, but with very significant caveats. (See Pre-assigning breakout rooms with LTI Pro.) In practice, assigning breakout rooms randomly or letting students choose works better, see How to manage breakout rooms in a meeting.
• To add a Zoom meeting created outside of Moodle, copy its meeting ID, then open the Zoom activity in Moodle, and click on the Home page, choose Import meeting, paste the meeting ID and click Import. See Importing and disassociating meetings. 

Course meeting recordings

Cloud recordings of meetings scheduled through a Moodle Zoom activity will appear within the Moodle activity and be uploaded to the Panopto course and for long-term storage and visible in the Panopto block. 

• To view withing the Zoom activity, open it and click the Cloud Recordings tab.
• Recordings are removed from Zoom after 60 days due to storage limitations, but remain in Panopto. See Moodle: Manage Class Recordings with the Panopto Block..  

Appointments

Zoom has added a lightweight "Easy Scheduler" to enable teacher to offer online office-hour appointment booking within the Zoom Moodle activity. However, we recommend using the full-featured, standalone Zoom Scheduler instead:

• Zoom Scheduler is connected to your Outlook calendar so it automatically hides slots when you have a conflict and adds appointments to your Outlook to hold those times. You must do these things manually for appointments booked through the Zoom Moodle activity. 
• Zoom Scheduler can calendar invites to you and the appointment booker. Appointments booked in the Zoom Moodle activity only show up on the Appointment tab in the activity, which students are unlikely to check often. 
• Zoom Scheduler can send reminders to you and/or the appointment booker. 
• Zoom Scheduler supports in-person and Teams meetings; Zoom meetings are the only option within the Activity. 

See Zoom: Use Scheduler for appointment booking for instructions on creating a booking schedule; copy the share link and add it to your course as a URL resource. 

Whiteboard

Zoom Whiteboards offer a collaborative online space for visual notetaking and annotation, much like analog whiteboards. Whiteboards can be used inside a Zoom meeting and for asynchronous collaboration outside of meetings. 

• To turn off Whiteboard or edit settings open the Home tab in Moodle Zoom activity, click  and choose Manage Zoom Whiteboard.
• See Using the Zoom Whiteboard and Using Zoom Whiteboard in a Zoom meeting for detailed instructions.
• Zoom's Whiteboard video tutorials demonstrate some common uses.   

Questions?

If you have any additional questions or problems, don't hesitate to reach out to the Help Desk!

Phone: 610-526-7440 | Library and Help Desk hours
Email: help@brynmawr.edu | Service catalog
Location: Canaday Library 1st floor