OneDrive: Share files and folders

This article reviews how to securely share, delete, and update the permissions for folders and files in OneDrive.

Upload and share files

  1. Confirm that the files adhere to the College's Data Handling Policy
  2. Upload your files
  3. Share your files
    • When sharing multiple files with the same people, it is best to group them in a folder

Caution: All folders and sub-folders in OneDrive inherit the permissions of their parent folder.

Revoke permissions and delete shared items

Warning: It is crucial to revoke sharing permissions before deleting an item to ensure it cannot be restored.

Fully delete files within a shared folder:

  1. Move the file out of the shared folder
  2. Revoke sharing permissions
  3. Delete your file(s) and folder(s)
    • If you accidentally delete an item, you can restore it

Fully delete shared folders:

  1. Revoke sharing permissions of the folder(s)
  2. Delete the folder(s)
    • If you accidentally delete an item, you can restore it

Change ownership of a file or folder

  1. Open Google Chrome
  2. Navigate to
  3. If prompted, login with your College email and password
  4. In the top-left corner, click the square of dots
    Icon of square of dots
  5. Click OneDrive
  6. Hover your mouse cursor over the file/folder you'd like to edit
  7. To the right of the file/folder name, click the three vertical dots
    Screenshot of the three vertical dots icon of a folder/file
  8. Click Manage access
  9. Click Advanced
  10. In the top-left, click Grant Permissions
    Grant permissions icon on the top ribbon
  11. Type in the name or username of the new owner
  12. At the bottom, click SHOW OPTIONS
  13. Click the Select a permission level drop-down menu
  14. Select Full Control
  15. Click Share
  16. Ask the new owner to Download a copy of the folder


If you have any additional questions or problems, don't hesitate to reach out to the Help Desk!

Phone: 610-526-7440 | Library and Help Desk hours
Email: help@brynmawr.eduService catalog
Location: Canaday Library 1st floor