This article explains how to use college-provided software to host large, online events and/or enable an online audience to view or participate in an in-person event. Whichever option you choose, we strongly recommend doing a few practice sessions before you began publicizing your event, to ensure you understand how the technology works.
Before you start, you may need access to the following:
Bryn Mawr College faculty, staff and students have three options for using using College-provided software to host large online or hybrid events:
|Typical use case
|Events with audience Q&A or discussion
|Allowing remote audience to see/hear an in-person event
|Zoom Meeting streamed to a Panopto Webcast
|Webinar-like events; "overflow" option for Zoom Meetings
|300 in meeting, unlimited for webcast
|Full for those in Zoom meeting; view/listen only for webcast viewers
What about Zoom Webinars?
Host a very large Zoom Meeting
Bryn Mawr employees and students can use their college-provided Zoom account to host Zoom Meetings with up to 300 online participants. The meeting-management norms you use for small, collaborative Zoom meetings won't necessarily work at that scale or for hybrid meetings, however. This section contains recommended adaptations.
Note: Zoom counts each device that joins as a "participant." A person joining on both a phone and computer counts as two participants. A group of people viewing on the same computer counts as one.
Best practices/settings for large Zoom meetings
Additional recommendations for hybrid events
Record for later on-demand viewing
Host a Panopto Webcast
A Panopto webcast is a Panopto recording that a remote audience can watch in real-time as it is being captured. Create the webcast in advance to get a viewing link to share with your audience, then start and stop it during the event, as you would any Panopto recording. What viewers see depends on when they visit the viewing link: a "waiting room" before the event starts, the webcast during the event, or the recording of the webcast after it has ended.
Create a Panopto webcast and viewing URL
Start and stop a Panopto webcast
Livestream a Zoom Meeting to a Panopto Webcast
With this option, you will create both a Zoom Meeting and a Panopto Webcast, and link the two so that you can transmit the content of the Zoom meeting to viewers of the Panopto webcast. Participants who join the Zoom meeting will be able to talk and share screens and video (if the host allows), those who access the webcast link can view and listen in real-time during the event or view and listen to an automatically generated recording after it has ended.
Set up the Livestream
Give people access
Start and stop the livestream
If you have any additional questions or problems, don't hesitate to reach out to the Help Desk!