On a Moodle course page, there are different ways participants are enrolled and assigned roles. Some are automatic and others can be performed by course instructors.
Before you start, you may need the following:
- an Instructor of Record or Other Editing Teacher role in a Bryn Mawr Moodle course.
Automatic enrollment through Bionic
All course enrollments are processed by the Registrar's office through its online system, Bionic. Bionic automatically transfers certain information to Moodle for academic courses pages only:
- Instructors assigned to a course in Bionic are enrolled as Instructor of records on their Moodle course page.
- Students who register for a course in Bionic are enrolled as Registered students in the Moodle course page.
- Students who drop a course in Bionic are removed as Registered students from the Moodle course page and thus lose access to it.
Attention: Course enrollment data is fed to Moodle multiple times a day during pre-registration and registration, but it can take up to one business day for changes in Bionic to show in Moodle. In the meantime, students can still participate in the course:
Manually enroll participants
On top of automatic enrollments from Bionic, an Instructor of Record or Other editing teacher can manually enroll participants. This is the only way to add TA's and additional instructors to an academic course, and it can be used to give students access to a Moodle course while registration is being finalized.
- Open your course and click Participants.
- Click Enroll users.
- In the dialog box that opens, Start typing the name, email address, or ID number of the person or persons you want to enroll in the search bar.
Warning: Many community members have similar names or use various forms of their names. Search by college email address or ID number (which are unique) to be certain you have the correct person.
- Click on a person from the drop-down menu to add them to the Select users list. Repeat until you have selected everyone you want to enroll in the same role. You can also use Select Cohort to add all users in a single cohort.
- Select a role from the Assign role drop-down menu:
- Use Auditor to permit them to view course materials, participate in all course activities (Quizzes, Forums, etc.), and receive grades.
- Use Non-editing teacher to permit them to view and grade students' coursework and view students' grades.
- Use Other editing teacher for teachers who ALSO need to enroll people or change course activities.
Warning: Anyone with an Other editing teacher role can delete or reconfigure parts of a course. Use sparingly!
- Click Enroll users.
Manually remove participants
An Instructor of Record or Other editing teacher can manually remove participants from a Moodle course.
- Open your course and click Participants.
- Find the user you wish to remove and check the box before their name. You also can check multiple boxes to select multiple users or the box before First Name/Last Name to select all users.
- Click (Delete)
- Click Unenroll in the confirmation dialog box.
Attention: You won't be able to manually remove any Instructor of record or Registered Student that was automatically enrolled via Bionic. Removing these participants will thus require different steps:
- To remove or change the Instructor of record, ask the Registrar's Office to change the instructor assigned to the course in Bionic.
- Registered students will need to unenroll through Bionic. They will then be automatically removed from the Moodle course page within one business day. If they are not, please put in a Help request with the course subject, number, section (if applicable) and the students' names.
Bulk and self-enrollment options
Manual enrollment works best if you need to enroll a few people at a time. If you need to enroll many participants in a non-academic course (which will not have an automatic feed from Bionic), bulk enrollment or self-enrollment can help.
- Bulk enrollment. Moodle admins can enroll multiple people if given an Excel or CSV file containing their first names, last names, and college email addresses. Contact the Help Desk with the name of the course you want them to be enrolled in and the role you want assigned to them.
- Self-enrollment. System admins can also enable self-enrollment so that Moodle users can enroll and unenroll themselves. Once enabled, you can customize options like enrollment duration or sending a welcome email.
These options are not available for academic courses, where registration is controlled entirely by Bionic.
Videos & Further Reading on Managing Participants
Questions?
If you have any additional questions or problems, don't hesitate to reach out to the Help Desk!
Phone: 610-526-7440 | Library and Help Desk hours
Email: help@brynmawr.edu | Service catalog
Location: Canaday Library 1st floor
