Everything you need to know about enrolling and unenrolling participants in Moodle courses.
Before you start, you may need the following:
- a teacher role in a Bryn Mawr Moodle course (i.e., Instructor of record, Other editing teacher, Non-editing teacher)
Automatic enrollment through Bionic
Bionic automatically enrolls students and instructors in the Moodle courses sites for academic courses.
- Instructors assigned to a Bionic course are enrolled as Instructor of records in its Moodle course.
- Students who register for a course in Bionic, are enrolled as a Registered student in its Moodle course. If they drop the course in Bionic, they are removed from the Moodle course participants list.
Enrollment changes do NOT sync instantaneously. Course enrollment data is fed to Moodle multiple times a day during pre-registration and registration, but it can take up to a day for changes in Bionic to show up in Moodle.
In the meantime:
Known issue: There is currently a bug in Moodle that can cause students who've dropped a Moodle course to show up as active when you are grading Forum posts. If you experience this, please contact the Help Desk with the name of the course so a Moodle administrator can fix this for you.
Manually enroll participants
An Instructor of Record or Other editing teacher can manually enroll others in Moodle courses. This is the only way to add TAs and additional instructors to an academic course, and it can be used to give a student access to a Moodle course while registration is being finalized.
- Open your course and click Participants in the left sidebar.
Don’t see the sidebar? Click (site navigation bars) in the top menu to unhide it.
- Click Enroll users.
- Start typing the name, email address or ID number of a person you want to enroll in the search box beneath Select users.
Warning: Many college community members have similar names or use various forms of their names. Search by college email address or ID numbers (which are unique) to be certain you have the correct person.
- Click on a person in the drop-down menu to add them to the Select users list.
- Repeat steps 2 and 3 until you have selected everyone you need to enroll.
- Select a role from the Assign role drop-down menu:
- Use Auditor to permit them to view course materials, participate in all course activities (Quizzes, Forums, etc.), and receive grades. The Auditor and Registered student roles are identical.
- Use Non-editing teacher to permit them to view and grade students' coursework and view students' grades.
- Use Other editing teacher for teachers who ALSO need to enroll people or upload, copy, edit and delete course materials and activities. The Other editing teacher and Instructor of record roles are identical.
- Click Enroll users.
Warning: Anyone with an Other editing teacher role could accidentally delete or reconfigure parts of a course. Use it sparingly!
Manually remove participants
An Instructor of Record or Other editing teacher can manually remove participants from a Moodle course.
- Open your course and click Participants in the left sidebar.
- Find the user you wish to remove, go to the Status column, and click (Delete).
- Click Unenroll on the confirmation page.
Attention: You won't be able to manually remove an Instructor of record or Registered Student, since they were added via Bionic:
- To remove or change the Instructor of record, ask the Registrar's Office to change the instructor assigned to the course in Bionic.
- Registered students should be removed automatically within a day of dropping a course. If not showing up in Moodle, please put in a Help request with the the course subject, number and section and the students names and we can remove them for you.
Bulk and self-enrollment options
Manual enrollment works best if you need to enroll a few people at a time. If you need to enroll many participants in a non-academic course, bulk enrollment or self-enrollment can help.
- Bulk enrollment. Moodle system admins can enroll multiple people if you can give us with an Excel or CSV file containing their first name, last name, and college email address.
- Self-enrollment. We can also enable self-enrollment so that Moodle users can enroll and unenroll themselves. Once enabled you can customize options like enrollment duration or a welcome email.
Contact the Help Desk with the name of the course you want them to be enrolled in and the role you want to assign them
These options are not available for academic courses, where registration is controlled by Bionic.
Questions?
If you have any additional questions or problems, don't hesitate to reach out to the Help Desk!
Phone: 610-526-7440 | Library and Help Desk hours
Email: help@brynmawr.edu | Service catalog
Location: Canaday Library 1st floor
