Everything you need to know about enrolling and unenrolling participants in Moodle courses.
Before you start, you may need the following:
- an Instructor of Record or Other Editing Teacher role in a Bryn Mawr Moodle course.
Automatic enrollment through Bionic
Bionic automatically enrolls students and instructors in the Moodle courses pages for academic courses.
- Instructors assigned to a Bionic course are enrolled as Instructor of records on their Moodle course page.
- Students who register for a course in Bionic are enrolled as a Registered student in the Moodle course page. If they drop the course in Bionic, they are removed from the Moodle course participants list.
Enrollment changes do NOT sync instantaneously. Course enrollment data is fed to Moodle multiple times a day during pre-registration and registration, but it can take up to one business day for changes in Bionic to show up in Moodle.
In the meantime:
- Students can enter the course as guests to view the syllabus and course materials
- Instructors can manually enroll students as Auditors so they can complete course activities and assignments
Manually enroll participants
An Instructor of Record or Other editing teacher can manually enroll others in Moodle courses. This is the only way to add TA's and additional instructors to an academic course, and it can be used to give a students access to a Moodle course while registration is being finalized.
- Open your course and click Participants in the sidebar.
Don’t see the sidebar? Click (site navigation bars) in the top menu to unhide it.
- Click Enroll users.
- In the dialog box that opens, Start typing the name, email address, or ID number of the person or persons you want to enroll in the search box.
Warning: Many college community members have similar names or use various forms of their names. Search by college email address or ID number (which are unique) to be certain you have the correct person.
- Click on a person from the drop-down menu to add them to the Select users list.
- Repeat steps 2 and 3 until you have selected everyone you need to enroll.
- Select a role from the Assign role drop-down menu:
- Use Auditor to permit them to view course materials, participate in all course activities (Quizzes, Forums, etc.), and receive grades.
- Use Non-editing teacher to permit them to view and grade students' coursework and view students' grades.
- Use Other editing teacher for teachers who ALSO need to enroll people or upload, copy, edit, and delete course materials and activities. The Other editing teacher and Instructor of record roles are identical.
- Click Enroll users.
Warning: Anyone with an Other editing teacher role can delete or reconfigure parts of a course. Use sparingly!
Manually remove participants
An Instructor of Record or Other editing teacher can manually remove participants from a Moodle course.
- Open your course and click Participants in the sidebar.
Don’t see the sidebar? Click (site navigation bars) in the top menu to unhide it.
- Find the user you wish to remove, go to the Status column, and click (Delete).
- Click Unenroll in the confirmation dialog box.
Attention: You won't be able to manually remove an Instructor of record or Registered Student, since they were added via Bionic:
- To remove or change the Instructor of record, ask the Registrar's Office to change the instructor assigned to the course in Bionic.
- Registered students should be removed automatically within a day of dropping a course. If they aren't, please put in a Help request with the the course subject, number, and section and the student names.
Bulk and self-enrollment options
Manual enrollment works best if you need to enroll a few people at a time. If you need to enroll many participants in a non-academic course, bulk enrollment or self-enrollment can help.
- Bulk enrollment. Moodle system admins can enroll multiple people if given an Excel or CSV file containing people's first name, last name, and college email address. Contact the Help Desk with the name of the course you want them to be enrolled in and the role you want them assigned.
- Self-enrollment. System admins can also enable self-enrollment so that Moodle users can enroll and unenroll themselves. Once enabled you can customize options like enrollment duration or sending a welcome email.
These options are not available for academic courses, where registration is controlled by Bionic.
Questions?
If you have any additional questions or problems, don't hesitate to reach out to the Help Desk!
Phone: 610-526-7440 | Library and Help Desk hours
Email: help@brynmawr.edu | Service catalog
Location: Canaday Library 1st floor
