Drupal - Special Role: CV Upload via Provost in Drupal

Uploading your CV

In order to include your CV in your Biography in Drupal, you will need the assistance of the Provost.

Note: Faculty members who wish to post their CV to the website are asked to email Tina Bockius, Faculty Administrative Coordinator, at cbockius@brynmawr.edu.

Staff and other CV requests should be sent to communications@brynmawr.edu.

Provost’s Office Role

In order to have the Provost’s Office approve CVs for posting on the website, there is a special permission level on the website specifically for uploading CVs and adding them to a biography (otherwise known as a Directory page)

This documentation is meant to assist the Provost’s Office with uploading the CVs.

Log in:

Log in from https://www.brynmawr.edu/user

screenshot drupal login screen

Press the “Bryn Mawr Login” button

Enter your college credentials and expect dual authentication.

Once you logged in, you will see a screen similar to this.

screenshot logged in as provost role

By pressing the Manage tab on the top left and hovering over the Content tab you can see a few options

screenshot content in admin toolbar

Finding Files

If we hover over Content and select Files we will be taken to the list of files in our website.

screenshot finding files with admin toolbar

On this screen, we can search for PDFs by typing pdf in the MIME Type field and pressing Filter. This will help us know if the file is already on the site and how many pages may be using it.

screenshot file list view

We can also type the filename or part of a filename if we know what we are looking for

screenshot file list view filtered by pdf

Finding Directory (biography) pages

If you click the content tab you will come to a screen where you can look for content.

screenshot content view

By clicking on the dropdown under Content Type and selecting Directory, you can filter just for the biographies on the site

screenshot content view applying directory type filter

You can also type the name of the biography you wish to edit in the Title field.  We will look for myers. After we type that in, we will need to press the Filter button

screenshot content applying title filter

Once we do that, we can scroll down to see the filtered results.

screenshot content results of title filter

We can now click the Edit button in the Operations column to edit the page.

Editing Directory (biography) pages

Uploading Files

If we scroll down we will see either a PDF file screenshot cv file name with remove button from directory edit screen  or we will see the Choose File button for the CV if there is no PDF file already  uploaded screenshot cv choose file button from directory edit screen

If we need to edit an existing CV we will need to remove the one that is there, click the Remove button, then follow the instructions below for uploading a new one.

screenshot directory edit screen cv field

Pressing that Choose File button will bring up our finder window to browse our computer for the file.

screenshot file finder on laptop

After selecting the file we want, we can click the Open button. This will upload that file into our Directory page.

Press Save.

Visit the Biography (Directory) of the person you just edited to ensure there is a link to the CV and it downloads as expected.

Still need Drupal help? Have more Drupal questions?

If after reading this article or watching the training videos you still have questions, we can help!

Sign-up for any of our Drupal Drop-ins throughout the year. 

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If you have any additional questions or problems, don't hesitate to reach out to the Help Desk!

Phone: 610-526-7440 | Library and Help Desk hours
Email: help@brynmawr.edu | Service catalog
Location: Canaday Library 1st floor