Moodle: Enable students to schedule appointments

Adding a Scheduler activity to a Moodle course enables student participants to sign up for appointments with anyone who has a teacher role (i.e., Instructor of record, Other editing teacher, or Non-editing teacher) in that course.

Note: If you want to schedule Zoom meetings from within Moodle, see Zoom: Schedule course meetings with the Moodle Zoom activity instead.

Add a Scheduler activity

Before you start, you may need the following:

  • an Instructor of Record or Other Editing Teacher role in a Bryn Mawr Moodle course.
  1. Navigate to the course and click Turn editing on (if it isn't already on).
  2. Click +Add an activity or resource.
  3. In the box that appears, choose Scheduler and then click the Add button.
    Calendar icon with the word Scheduler next to it.
  4. On the Adding a new Scheduler page, type in a Name for the activity. (You can change this later, if needed).
  5. Under Options, set the general parameters for appointments, such as the length/duration of each slot and whether students can book in groups. Click the (Help with ...) icon next to an option for more information. (See also Scheduler Module settings and parameters.)
    Screenshot showing Scheduler options, including role name of the teacher, mode, booking in groups, guard time, default slot duration, notifications, and use notes for appointments.
  6. Use the Booking form and student-supplied data settings to enable or require students to answer questions or submit notes or documents when scheduling an appointment. Click the (Help with ...) icon next to an setting for more information. (See also Scheduler: Booking form.)

  7. Screenshot showing options under the section
  8. Click Save and display.

Add appointment slots

Before you start, you need:

  • An Instructor of record or Other editing teacher role in a Moodle course with a Scheduler activity to add your own appointment slots
  • An Instructor of record or Other editing teacher role in a Moodle course with a Scheduler activity to add slots for other people
  1. Click on the Scheduler Activity to open it. 
  2. Click Add slots, then choose one: 
    • Add repeated slots to add multiple slots with the same settings (location, reminder, etc.).
    • Add single slot to add one slot at a time
  3. Configure the settings for the slot(s). See Scheduler: Adding slots for more information.
  4. Click Save and return to course.


If you have any additional questions or problems, don't hesitate to reach out to the Help Desk!

Phone: 610-526-7440 | Library and Help Desk hours
Email: help@brynmawr.eduService catalog
Location: Canaday Library 1st floor