Microsoft Teams: Shared calendar and email

This article reviews the shared calendar and email features for a Microsoft Team.

See also:

Warning: This functionality requires a Team. See Microsoft Teams: Overview for how to request one.

Shared calendar

A shared calendar is automatically created alongside a Microsoft Team, which all Team members have access to. Please be aware, it is not possible to grant non-Team members access to this calendar.

Warning: It is not possible to delete this calendar, or to create a Team without one.

Access

Open Outlook
- Outlook for the web (aka Webmail)
- Outlook desktop application
- Outlook mobile app
Click the Calendar icon
Click Groups
Select the calendar corresponding to your Team

Shared email

A shared email is automatically created alongside a Microsoft Team, which all Team members have access to.

Warning: It is not possible to delete this email, or to create a Team without one.

Please be aware of the following limitations.

You cannot send from this address; it can only receive emails.
All College community members can find this address in the Global Address List (GAL).
This email cannot be moderated -- all emails sent to it will notify the Team members.

Access

Open Outlook
- Outlook for the web (aka Webmail)
- Outlook desktop application
- Outlook mobile app
Click the Mail icon
Click Groups
Select the inbox corresponding to your Team

Change notification preferences

By default, every Team member has their notifications set to "Following in inbox". This means that when an email is sent to the shared Team email, it will appear in each individuals' inbox.

Open Google Chrome
Navigate to Webmail
On the left-hand pane, click the Groups icon
Select your Team
In the top-right, click the drop-down menu
Select one of the following options to change which emails appear in your inbox