Microsoft Teams: File storage and sharing

This article reviews the file storage and sharing features for Microsoft Teams.

File storage basics

Storing files in a Team has a variety of benefits:

• All members of a Team are automatically granted access.
• Files are owned by the Team, instead of an individual.
• Files can be easily accessed across devices.

Team versus Channel

Every Team has at least one Channel (the default Channel is called "General"), each with their own file storage structure. Always upload files to a specific Channel.

Access and upload files

From Microsoft Teams

1. Open Microsoft Teams
2. Click the Teams icon 
3. Select the Team and Channel you'd like to access
   
4. Click the Files tab
5. To Upload, select one of the following
   • Tap the Upload icon 
   • Click the  Upload button

From the web

1. Open Google Chrome
2. Navigate to Webmail
3. Click the Groups icon 
4. Click your Team  >  Files
   • NEVER upload files directly here.
     If you do, they will be inaccessible by some Team members.
5. Under "In Site Library", click the folder for the Channel you'd like to access
   
6. Scroll up to access the file controls
   

From Outlook

1. Open Outlook
2. Click the Groups icon 
3. Click your Team  >  Files
   • NEVER upload files directly here.
     If you do, they will be inaccessible by some Team members.
4. Under "In Site Library", click the folder for the Channel you'd like to access
   
   
5. Scroll up to access the file controls
   

Questions?

If you have any additional questions or problems, don't hesitate to reach out to the Help Desk!

Phone: 610-526-7440 | Library and Help Desk hours
Email: help@brynmawr.edu | Service catalog
Location: Canaday Library 1st floor